Harvest to Cool
One clock per load, from the first cut to the start of cooling. A digital load ticket replaces the paper tag in the field, one scan at the cooler links it to every pallet, and a live countdown shows the floor what has to go in next.
Schedule a demoCut-to-cool for leafy greens, pick-to-cool for fruit · Nothing installed in the field · No new sensors at the cooler
- 07:12 Start load
- 08:41 Create ticket
- 08:55 Leaves block
- 10:01 Arrives
- 10:06 Load ID on receipt
- 10:08 Pallet received
From 10:08 the pallet is on the cooler floor and Receive to Cool counts down to its cooling target. One timeline, every segment measured.
Product data starts too late today
Pallet barcodes are created at cooler receive, almost never in the field, so harvest time, block, crew and field conditions are lost or stay on paper. And once the pallet exists, the wait on the floor before cooling usually goes unmeasured too.
The wait before the cooler is where the target is lost.
Shelf life starts shrinking the moment produce is cut, and pre-cooling is what stops it. Measured at a pilot cooling site, before any countdown was on the floor:
Two production days at a pilot cooling site: 2,294 pallets with a real receive time.
Three taps in the field, one scan at the cooler
Only the crew leader's phone goes to the field. The Digital Load Ticket is made offline, travels with the load as a signed QR code, and is scanned once at receive. Everything after that is a step your cooler already does.
- Field
Pick the block
Today's assignments are prefilled, and the block is suggested from the phone's GPS.
- Field
Harvest
An elapsed timer and an optional +1 counter per pallet or bin. Time and location are recorded automatically.
- Field
Close the load
Review the count and the harvest window before the ticket is created. Any edit to a time needs a reason.
- Field → road
Share the load ticket
A signed QR code with a short load ID, shared to the driver's phone. A printed label only where no device can carry it.
- Cooler
Scan at receive
InteliView checks the signature and shows time since harvest, then prompts the one scan of the load ID into the WMS receipt.
- Cooler
No WMS? Receive mode
Scan the load QR, then scan or print pallet tags. InteliView creates the pallet records from the ticket, each linked to its load.
How one scan reaches every pallet
The load ID goes onto the WMS receipt and the WMS copies it to every pallet it creates. InteliView already pulls each pallet by barcode, so every pallet arrives with its field record attached, whether a load has 4 pallets or 30. Pallets added or corrected later still link, and it works with any WMS that groups pallets by receipt. There is nothing new to integrate: it is configuration, with a per-customer field mapping.
- Load ID
- Grower, ranch, block
- Commodity and pack style
- Crew and crew leader
- Harvest start and end
- Pallet or bin count
- GPS
- Sensor tag IDs, if used
- Signature
The cooler sees every load before it arrives
When the phone has coverage, each tap syncs as it happens; offline taps back-fill with their original times. The inbound board shows what is being cut, what is on the road, and what is due by the hour.
| Load | Block | Commodity | Units | State | Since harvest | Field conditions |
|---|---|---|---|---|---|---|
| DLT-7F3K | BLK-4B | Romaine | 12 plt | In transit | 1h 24m | 78°F · RH 41% · Heat exposure: high |
| DLT-8A2C | BLK-7A | Celery | 9 bins | Harvesting | 0h 42m | 76°F · RH 44% |
| DLT-5K9P | BLK-2C | Broccoli | 14 plt | Ready to ship | 1h 05m | 77°F · RH 42% |
| DLT-3M7Q | BLK-9D | Spinach | 20 bins | Arrived | 2h 10m | Pulp 71°F at close |
| DLT-1R4T | BLK-4B | Romaine | 12 plt | Received | 2h 48m | Linked · 12 of 12 pallets |
- Weather by block GPS and a heat-exposure flag, with no field hardware.
- Expected arrivals by hour, so the cooler can plan tubes, tunnels and crews ahead of the trucks.
- Growers see only their own loads and their own scorecards.
- Every field-to-receive time carries a confidence: Measured, Edited, Manual, Inferred or Incomplete. A load with no scan is matched on grower, ranch and time, and labelled Inferred.
Designed to replace paper, not add steps
No field infrastructure
Only the crew leader's phone goes to the field. Gateways, if used at all, sit at cooler receive.
Three taps, one scan
Start load, close load, create ticket. At receive, scan the load ID where the ticket number is typed today.
Offline first
The QR code carries the full record, so a dead signal never stops a load. Online mode adds live visibility.
Configuration, not integration
Uses InteliView's existing pull by pallet barcode and a per-customer field mapping.
Any operating model
Vertically integrated grower-shippers and separate grower and cooler companies use the same ticket and the same link at receive.
Clock checked
A network time check on every ticket, with the offset stored, so a phone on the wrong time zone cannot move a harvest.
Optional: sensor tags and truck beacons
A sensor tag on a pallet and a beacon on the truck add live product temperature from the field, automatic departure and arrival, and truck turn time at the dock. The app reads them in the field; gateways read them at the cooler. Tags go into a return bin for inspection and re-use. The core solution works without this layer.
Every pallet on the clock, from the dock to the cooler
Receive to Cool times each pallet from the moment it is received to the moment its cooling starts. It counts down to your target and shows the floor what has to go in next, before product breaches. A monitoring add-on to InteliCool, with no new sensors.
| Floor Time | Pallet Barcode | Product | Receive Time | Cooled Time | RTC |
|---|---|---|---|---|---|
| 06:04:04 | 44170218 | Celery 30 ct | 10:12:59 | — | −03:04:04 |
| 04:23:10 | 44170589 | Cilantro 30 ct | 11:53:53 | — | −01:23:10 |
| 02:41:02 | 44170953 | Red Cabbage 18 ct | 13:36:01 | — | 00:18:58 |
| 01:12:44 | 44171174 | Romaine 24 ct | 15:04:19 | — | 01:47:16 |
| 00:09:50 | 44171228 | Green Onions 48 ct | 16:07:13 | — | 02:50:10 |
| Completed — cooling started | |||||
| — | 44171181 | Broccoli Crowns 20 lb | 15:05:20 | 16:09:40 | 01:04:20 Met |
How the countdown works
Cooling starts at 1:30 → the pallet moves to Completed, target met.
-
Receive
Each pallet is timed from its receive time, taken from your WMS feed. Receipts without a real time are flagged and counted, never shown as on time.
-
Count down
Floor Time counts up from the receive. RTC counts down from your target, 3:00 by default and set per site. It turns amber with 30 minutes left and red, and negative, once the target passes.
-
Cool and record
The moment cooling starts, from a tube or tunnel sensor or an operator's app entry, the pallet moves to Completed with its final time, recorded against the target in force that day.
Six views. One clock.
Every view reads the same calculation, made once on the server, so the floor TV, the report and the alert always show the same number at the same moment.
Live Countdown
Every pallet received today, longest on the floor first. Active pallets count down; completed ones show their final receive-to-cool time.
On-Floor
What is waiting right now: pallets not yet cooling, with cooling method and floor time, so the crew knows what goes in next.
Completed
Each pallet's receive-to-cool and cycle time, temperatures in and out, met or missed. Filter by date, method and commodity.
Received vs Estimate
What has arrived against what was expected, lot by lot and in cases, so the gaps in the day's supply are visible early.
Summary
The day on one screen: receiving against estimate, pallets by cooling method, cool status and timing, by site.
Lag Time
How long each tube, ice injector and shower sat idle between cycles, to tell a capacity problem from a throughput one.
Built for the floor, on the systems you already run
Built for the cooler floor
- Floor-TV kiosk. Full screen and unattended, refreshing every 30 seconds, with no paging and the status strip always in view.
- Alerts that reach the right person. Email when a pallet passes its target, a text if cooling still hasn't started, then an escalation contact. Once per breach, only in the hours you cover.
- Phone and tablet layouts for the board on the floor, and Field mode for the crew leader.
- English and Spanish on every screen.
Works with what you already run
- InteliCool sensor cycles time vacuum tubes and forced-air tunnels automatically.
- The InteliView mobile app captures cool start, cool end and temperatures for liquid ice and water showers.
- Your WMS carries the load ID on the receipt and the receive time on every pallet, filtered to the warehouses this site actually cools.
- No WMS, or product outside it? InteliView receive mode creates the pallet records from the ticket.
One calculation
Times are worked out on the server, never on the screen, so every device agrees.
Site time
Days and clocks follow the site's time zone, never a phone's or a server's.
Nothing hidden
Pallets without a usable receive time are counted and shown, not left out.
Every value labelled
Each field-to-receive time carries its confidence, from Measured to Inferred.
History that holds
Each result keeps the target that applied that day, so a later change rewrites nothing.
Own loads only
Growers delivering to a cooler see their own loads and scorecards, nothing else.
Each stage rolls out in three phases
Every phase ends at a working go-live, so value reaches the floor first and the record builds from there.
See the floor
Live Countdown, On-Floor, the status strip, the floor-TV kiosk and overdue alerts.
Keep the record
Completed history, received against estimate, export to Excel and PDF, alert escalation.
Improve the day
Summary and Lag Time analytics, and the Spanish interface.
Load ticket and receive link
Field mode, the offline QR ticket, the link at receive, live sync and the inbound board.
Extend
Provisional pallets and merge, grower scorecards, adoption metrics and the paper fallback.
Sensors and gateways
In-app tag and beacon reads, gateway downloads at the dock, departure, turn time and heat load.
See your own loads on the clock
We'll walk through Harvest to Cool on your operation's data: the field, the road and the floor.
Schedule a demo